Rules of the “Christchurch Junior Cricket Association”

 21^st June 2021 (version 2) Section 19 remains as previously

1. NAME:

The name of the Association shall be “The Christchurch Junior Cricket Association Incorporated (hereinafter referred to as ‘The Association’)” under the control and authority of the Canterbury Cricket Association.

2. OBJECTS:

(a) To promote, develop and manage junior cricket, school cricket programs, Saturday Cricket, Seasonal Festivals and Inter Districts matches for children up to and including school Year 8 level.

(b) Undertake and carry out such other purposes in respect of cricket for children up to and including school Year 8 level under the control of the Canterbury Cricket Association as may be assigned by that Association

(c) To assist and cooperate with the Canterbury Cricket Association and Christchurch Metropolitan Cricket, constituent clubs in the promotion and advancement of the game of cricket in Christchurch, particularly among children up to and including school Year 8 level. (Note: In these objects the school year shall be as at 1 September of the year in which the season commenced.

3. CONSTITUTION AND ELIGIBILITY:

(a) The Association shall consist of such clubs or schools as shall be accepted by the Association and participating in the Association’s competitions.

(b) The members of the Association shall consist of one delegate appointed from time to time by each of the clubs and schools participating in the Association’s competitions, plus Officers, Life Members and Honorary Members of the Association. Each delegate shall have 2 votes in order to maintain the overall influence in voting in the hands of the clubs and schools.

(c) To be eligible to play in the Association’s junior competitions, a child: (1) shall be up to and including school Year 8 level at 1 September of the year in which the season commenced; (2) shall belong to a member club, or be enrolled at a member school.

(d) To be eligible to play in any representative team of the Association, a Child: (1) shall belong to a member club, or be enrolled at a member school; (2) shall not be a member of a team playing in the Christchurch Secondary Schools competitions. (Note: In these eligibility rules age shall be as at 1 September of the year in which the season commenced.)

4. ALTERATIONS TO RULES

(a) No rule may be altered, added to, or rescinded except by resolution of a two thirds majority of votes cast at the Annual General Meeting or at a Special General Meeting called for such purpose.

(b) Notice of any proposed alteration, addition to, or rescission signed by not less than four (4) delegates shall be given to the President, who if a Special General Meeting is required for the purpose of considering such alteration, shall cause such meeting to be held within fourteen (14) days of the receipt by him of such requisition; such notice stating the object of the meeting.

(c) Notice of any proposed alteration, addition or rescission of any rule to be considered at an Annual General Meeting must be given in writing to the President by not less than four (4) delegates, at least fourteen (14) days prior to the date of such meeting.

(d) No repeal or change of rules shall have any effect until it has been approved by the Board of Control of the Canterbury Cricket Association.

5. OFFICER, DELEGATES AND MEMBERS:

(a) Officers: President, Secretary and Treasurer. These Officers shall be elected by nomination and then ballot if there is more than one nomination at the Annual General Meeting. In case of a casual vacancy occurring among the foregoing officers, the Executive Committee may at its discretion fill such a vacancy.

(b) Delegates: Each club and school competing in the Association’s competition shall be entitled to one (1) delegate who shall become members of the Association.

(c) Life Members: Life members may be appointed by the Association on the unanimous recommendation of the Executive Committee.

(d) Honorary Cricket Member: The Executive Committee of the Association shall have the power to elect as an Honorary Cricket Member any person whose service to the Association or to cricket in Canterbury in the opinion of the Executive Committee merits such recognition. Honorary members shall be approved by a majority vote at each Annual General Meeting.

(e) Membership Expiry: A person will cease to be a member if a Club or School competing in the Association’s competition formally withdraws it’s support for it’s delegate to the Association or if the Association, via an Annual General Meeting or Special General Meeting, votes to withdraw membership of a person.

6. ANNUAL GENERAL MEETING:

The Annual General Meeting of the Association shall be held within three (3) months of the end of the Association’s financial year. The business of the Annual General Meeting shall be:

(a) To approve the appointment of Honorary Members.

(b) To receive the report of the Executive Committee statements of income and expenditure and the Balance Sheet for the previous financial year

(c) To elect Officers and up to twelve (12) members to form the Executive Committee of the Association.

(d) To elect an Auditor for the completion of an annual review of the financial returns.

(e) To transact any other business which may be duly brought before the Annual General Meeting.

7. DELEGATE TO THE CANTERBURY CRICKET ASSOCIATION:

The Association shall at its Annual General Meeting, from those members elected to the Executive Committee, elect a delegate to represent the Association at the Annual General Meeting of the Canterbury Cricket Association.

8. SPECIAL GENERAL MEETINGS:

A Special General Meeting of the Association may be ordered by the Executive Committee at any time, or shall be called by the President on receipt of request setting forth the objects of the meeting signed by not less than four (4) delegates. Such meeting shall be summoned forthwith and held within twenty one (21) days of the order or requisition. Fourteen (14) days notice shall be given to members and officers by circular stating the objects of such meeting.

9. NOTICE OF ANNUAL GENERAL MEETING:

At least fourteen (14) days notice shall be given to members and officers of Annual General Meetings.

10. QUORUM:

A quorum at any General Meeting shall comprise twelve (12) delegates personally present.

11. PROCEDURES AT MEETING:

The President (Chairman) shall have absolute authority to decide any point of order. He/she shall have the right to vote on all matters, and in the case of an equality in votes, shall exercise a casting vote.

12. VOTING AT MEETINGS:

(a) All members as defined in section 3 (a) and 3(b)

(b) shall be entitled to one (1) vote at all General Meetings, except that the Chairman shall have a casting vote as stated in paragraph 11. (b)The mode of voting at any General Meeting shall be on the voices, provided however, that it shall be competent for any member, upon the Chairman’s decision of the result of such voting to demand a show of hands. The Chairman’s decision of the result of such voting shall be accepted as final.

(c) At any General Meeting the members present and entitled to vote may by resolution decide that the voting on any particular matter for decision shall be conducted by secret ballot. Upon such resolution being passed, members present shall appoint two (2) scrutineers. The Scrutineers shall hand to each member entitled to vote one ballot paper and shall conduct and report the result of such ballot in writing to the Chairman, who shall announce the result to the meeting. The ballot papers shall then be destroyed by the Chairman.

    13. RIGHT TO ATTEND:

Subject to the right of the Association to exclude all but Officers, Life Members, Honorary Members and Delegates, any persons may attend the meetings. Without the leave of the meeting, none but Officers, Life Members, Honorary Members and Delegates, shall be allowed to speak.

    14. EXECUTIVE COMMITTEE:

(a) There shall be an Executive Committee comprising of President, Vice President, Secretary, Treasurer and up twelve (12) members elected in Accordance with rule 6 c. The Executive Committee shall meet at such times and places as the President shall determine and shall appoint members of the committee to appointed tasks within the committee.

(b) A quorum of the Executive Committee shall consist of eight (8) members personally present.

(c) The duties of the Executive Committee shall be to attend to business arising between meetings of the Association, subject to the directions of any meeting of the Association.

    15. SUB COMMITTEES:

The Executive Committee may at its discretion appoint sub committees for any special purpose, with power to co-opt any suitable person.

16. SELECTOR:

The Executive Committee shall appoint an independent selector, or selection committee from nominees which shall be called from clubs and schools. A Convenor of Selectors shall be appointed from the Selection Committee by the Executive Committee. Selectors shall be responsible for selection of teams for Inter Districts matches. The Convenor of Selectors shall be accountable to the Executive Committee. Names of Interdistricts players shall be submitted to the Executive Committee.

17. MANAGERS, COACHES:

Managers and coaches of representative teams shall be appointed by the Executive Committee. A Manager and Coach should be appointed to all representative teams where an overnight stay is required.

18. FUNDS OF THE ASSOCIATION:

(a) All the funds of the Association shall be paid into a Bank account for the credit of the Association and all accounts shall be passed for payment by the Executive Committee and paid by electronic payment and authorised by two authorised Executive members one of whom shall be either the Treasurer, Secretary or President of the Association.

The Executive Committee shall nominate such other of its members as it deems appropriate to act as authorised persons. The Executive Committee shall, at its discretion, have the power to expend the funds of the Association, incur such liabilities on behalf of the Association as it may deem necessary and to invest the funds of the Association or any part thereof in any investment for the time being authorised by the law of New Zealand for the investment of Trust Fund.

(b) Reviewed accounts shall be presented for adoption by the Annual General Meeting and submitted to the Canterbury Cricket Association together with an estimate of expenditure and an application for a grant of funds for the ensuing year.

(c) The Financial Year of the Association shall close on the 31st July each year.

(d) The Association shall not borrow money.

(e) The Investment Funds of the Association, totalling $120,091.89 as of 1 August 2005 and then on deposit with any bank registered by the Reserve Bank of New Zealand and will continue to be invested and reinvested by the Executive Committee from time to time and on such terms as are determined by the Executive Committee. The interest  earned from these Investment Funds will on receipt be deposited into and form part of the operating account of the Association referred to in clause 18(a).

The capital of the Investment Fund:

(i) may be added to from time to time from surplus funds of the Association by resolution of the Executive Committee provided that in calculating the amount of any surplus funds no account shall be taken of team levies payable in accordance with clause 20; and

(ii) except on a Winding Up, shall not be expended for any purpose unless pursuant to a resolution which has been approved by the Executive Committee of which written notice signed by not less than four (4) delegates has been given to the President at least twenty one (21) days prior to the date of the General Meeting and which is passed by a two thirds majority of votes cast at the General Meeting. Fourteen (14) days written notice of the resolution shall be given to members and officers.

19. WINDING UP:

In the event of the winding up of the Association all property shall be passed to the Canterbury Cricket Association and may only be used by them for exclusively charitable purposes.

   20. TEAM LEVIES:

The amount of team levies shall be set by the Annual General Meeting and shall be payable by all clubs and schools competing in the Association’s competition. Any club or school whose subscription for the previous year is in arrears after the 31st day of March shall, after written notice has been sent to that effect, be liable to disaffiliation to the Association.

21. INTERPRETATION OF RULES:

(a) The decision of the Executive Committee on the interpretation of these rules or any matter or thing not provided for by these rules, pertaining to the Association, its property or interests, shall be conclusive and binding until revoked or varied at any Annual General Meeting or Special General Meeting. Failure of the Executive Committee to agree on the interpretation of these rules shall result in the Canterbury Cricket Association being asked for an interpretation or ruling on the matter in question.

(b) These rules shall take effect from the date of their adoption, namely the 21^st June 2021 and expressly repeal all rules of the Association existing immediately prior to such adoption.

22. CODE OF CONDUCT:

The Association’s Code of Conduct (as published on its website) applies to all players, umpires, managers, coaches, parents and spectators of teams playing in Association controlled or administered games. A disciplinary sub-committee – to be appointed by the Association’s Committee and to comprise at least 3 members – will adjudicate on disputes or complaints received and may impose penalties including the suspension of any players, umpires or team managers or team coaches of teams playing in Association controlled or administered games. The Association must have in place at all times (and published on its website) procedures and rules, which include but without limitation, who can lay a complaint, how and within what time a complaint must be made, how the complaint is heard and how the committee’s determination is communicated to the complainant and to the person complained against.

23. AREA OF RESPONSIBILITY

Means the area bounded by the Waimakariri River in the North; from the Waimakariri River opposite School Road; along School Road, Miners Road and Kirk Road through Templeton; along Trents Road to Blakes Road; along Blakes Road to Springs Road (including Prebbleton township); from Halswell Junction Road to Halswell (including Halswell township); from Halswell along Kennedys Bush Road and Summit Road to the sea (excluding Governors Bay) and the coastline north to Waimakariri River;